INVITATION TO TENDER – ISSUED 6TH SEPTEMBER 2019
Tenders are invited in respect of one tender document entitled GM 6 , for a three-year contract effective from 1st April 2020 and an interim period 1st January to 31st March 2020
Tender Closing Time and Date:
1pm, Thursday 17th October 2019
Submission of Tender to:
Colne Town Council
Colne Town Hall
Tender Principal Contact CTC:
Colin Hill, Interim Clerk and Responsible Financial Officer.
Tel 01282 332036
Site visit contact
Eugene Dennison – Allotments and Administration Officer
Tel 01282 332037
The contract for Tender:
GM6 – General Gerden Services excluding Grass Cutting of major areas
IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 25th October 2019
SCHEDULED START DATE for Contracts is 1st January 2020.
Please note that within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.
The closing time and date for receipt of this tender are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time.
In considering this Tender, contained within the document is our proposed marking matrix noting that, should a clear winner of the tender(s) not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not.
We aim to inform the successful tenderer by 25th October , with a view to an implementation meeting on 8thNovember 2019 and Tenderers must be available on that date in order that we can agree practicalities of operation and final contract terms. Applicants should note that CTC standard terms and condition as per Appendix 9, save quotations(s) replace Tender(s), will apply subject to any agreed amendments between the parties.
You are also asked to note that this contract(s) will attract financial penalties if performance does not meet specified outputs.
CTC will at its discretion provide an overview of where applicants may not have been successful but in broad terms only.
All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender.
CTC will accompany a tenderer on a site visit(s) if this is required . However, the information is contained within the Appendices that should enable this Tender submission to be carried out.
Should any clarification be required, you are more than welcome to contact me on Friday 4th or 11th October either by email, phone or in person; I will do my best to clarify any issues you are not clear on. If, in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue to ensure fairness of the process.
As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence , reliability and suitability to carry out these proposed works.
Failure to provide these will automatically disqualify you from the tender process.
Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving it.
Please email me to confirm you have received the tender and intend to submit a response.